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Take this quiz! Who will perform periodic reviews to identify & remove draft records housed w/in the shared drives & work w/ the NCC…
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Take this quiz! Who will perform periodic reviews to identify & remove draft records housed w/in the shared drives & work w/ the NCC staff to monitor/validate structure & storage location protection
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1
Who will perform periodic reviews to identify & remove draft records housed w/in the shared drives & work w/ the NCC staff to monitor/validate structure & storage location protection methods?
Chief of office of record.
Functional area records manager.
Records custodian.
Unit record professionals.
2
What are the two traditional types of vital records?
Federal and state records.
Disaster records and records that are mission essential.
Privacy Act records and For Official Use Only records.
Emergency-operating records and records needed to protect rights.
3
Decision logic tables form a comprehensive group of series that contain records disposition schedules approved by the?
Air Force records manager.
archivist of the United States.
functional area records manager.
national archives and records administration.
4
What determination must be made before a record can be loaned to an authorized person?
Period of time the record is needed.
Number of copies the individual will make.
Frequency of reference to the requested material.
How many people will have access to the records.
5
Each of the following is a description of files cutoff except?
physically stop adding records to a series.
separating active records from inactive records.
transfer of eligible records to the records staging area.
point in time when records are no longer placed in the active file.
6
Who does the office of primary responsibility submit an AF Form 525, Records Disposition Recommendation, to?
Records manager.
Records custodian.
Command records manager.
Functional area records manager.
7
What type of records does the staging area store?
Perpetual and temporary.
Perpetual and transitory.
Permanent and temporary.
Permanent and transitory.
8
Who approves a waiver to keep small volumes of 2- to 8-year retention records in the current files area?
Base records manager.
Command records manager.
Chief of the office of record.
Functional area records manager.
9
What is the official daily publication for rules, proposed rules, and notices of Federal agencies and organizations, and other presidential documents?
The Federal Register.
The Federal Requirements.
The Product Announcement.
The Information Collection Report.
10
Which mail class is for use only by authorized publishers and registered news agents?
Priority.
First class.
Periodicals.
Standard mail.
11
What type of security classification involves information that is paraphrased or restated?
Original.
Compiled.
Derivative.
Consolidated.
12
What are the appropriate procedures for handling classified information that you remove from an approved storage container?
Notify security forces upon removal of information from the container.
Keep under constant watch and cover it with the appropriate classified cover sheet.
Place in a manila folder and keep it with the person with the highest rank.
Classified information should not be removed from an approved storage container.
13
Which is not a purpose of classified markings and designations?
Provide guidance on disposition of records.
Give information on the source.
Alert holders to the presence of classified information.
Warn holders of special access, control, or safeguarding requirements.
14
Destruction procedures are instituted for classified material to make sure?
the paper trail of all classified information is complete.
the life cycle of all classified information is fully documented.
all classified information intended for destruction is actually destroyed.
destruction authorities for classified information are appropriately cleared.
15
Forms provide an expanded capability to manage all of the following except?
collection.
storage.
retrieval.
disposal
16
Which of these processes is not a step in the publishing process of electronic products?
Producing.
Formatting.
Posting.
Storing
17
To reduce costly, ineffective, and redundant information collections and reporting requirements is the information collection and reports management programs ?
goal.
mission.
purpose.
objective
18
What is the management tool used to monitor and control internal reporting requirements?
Reports control symbol.
Unit reporting document.
Information collection and reports.
Records information management system
19
How does the Air Force accomplish its electronic communications objective?
Creating only mission-critical correspondence.
Preparing all correspondence using plain language.
Writing communications concisely and to the point.
Distributing communications on a need-to-know basis.
20
The main reason to use an IN TURN memorandum is to allow
addressees to get their own copy.
the sender to see action office coordination.
the last action office to see coordination of the sender.
the final addressee to see the coordination of other addressees.
21
What messaging class requires a message release authority and is directive in nature?
Simple mail transfer protocol.
Common access card protocol.
Individual medium grade service.
Organizational high grade service.
22
Who makes initial determinations on the type of request and processing provided a Freedom of Information Act (FOIA) request?
Office of primary responsibility.
Disclosure authority.
FOIA manager.
Requestor.
23
Who, on a base, completes the DD Form 2564, Annual Report Freedom of Information Act (FOIA)?
Base FOIA manager.
Organizational commanders.
Director, communication and information.
Records office of primary responsibility.
24
Privacy Act officers are responsible for?
deciding the need for and content of systems.
preparing system notices and reports.
answering the privacy act requests.
investigating complaints.
25
What type of request allows other Air Force directives to give individuals access to Privacy Act records?
Official.
Directed.
Functional.
Informational.
26
Which element of a Privacy Act statement provides a list of where and why the information will be disclosed outside the Department of Defense?
Purpose.
Authority.
Disclosure.
Routine uses.
27
What are the two types of Web pages/sites the Air Force maintains and supports?
General and public.
General and secure.
Private and public.
Private and secure.
28
What is the most critical piece of the information life cycle?
Use.
Storage.
Disposition.
Dissemination.
29
What type of folders are a feature of Microsoft exchange server that provides an effective way to collect, organize and share information with others in an organization?
Public.
Private.
Shared.
Personal.
30
All of the following are record e-mails except those that.
contain unique, valuable information developed in preparing position papers.
reflect actions taken in the course of conducting agency business.
convey statements of personal opinion on duplicate information.
convey unique, valuable information on agency programs.
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