Quiz: 3D051 Pre Test UREs

1

The AF Portal provides essential online resources for the AF at a single location, and it also does the following except?
- Integrate AF Systems
- Provide faster, reliable service
- Provide easy access to information
- The AF's vision of how we eliminate duplication
2

Who is the approval authority for the public Web pages?
- Unit Commander
- Web page maintainer
- Information Provider
- Web Master
3

What information is required for all top-level private Web pages?
- Commander's org, comm and DSN phone number, and e-mail
- Information provider's org, comm and DSN phone number, and e-mail
- Web page maintainer's organization, comm and DSN phone number, and e-mail
- Emergency contact info to include comm, DSN, home telephone numbers.
4

Who is the approval authority for the private Web Pages?
- Web master
- Unit Commander
- Information provider
- Web page maintainer
5

What is the primary purpose of managing Air Force information?
- Document past actions of historical value
- Provide effective control of PA material
- Comply with AF horizon vision documents
- Effectively and efficiently enhance the AF mission
6

Which of the following are ways we manage information in support of information resources management?
- Storage and Privacy
- Security and privacy
- Storage and disposition
- Security and disposition
7

What stage of the life cycle management provides perservation?
- Use
- Storage
- Disposition
- Dissemination
8

What is the objective of the electrionic communications program?
- Create clear, efficient and effective communications
- Keep formats up-to-date w/ changing technologies
- Use standard AF formats for all communications
- Prepare correspondence consistent with day-to-day requirements
9

Which plain language element emphasizes the need to put your main message up front?
- Active voice
- Short sentences
- Common words
- Logical organization
10

Which plain language element reinforces the message that the document is intended for the reader?
- Pronouns
- Active voice
- Short Sentences
- Common words
11

On the average, about what percentage of communication do you write in the active voice to communicate effectively?
- 15
- 25
- 50
- 75
12

Which is not a Form Memorandum?
- Fill-in
- Fill-out
- Prewritten
- Optional statement
13

What type of AF correspondence recieves the most indorsements?
- Messages
- Memorandums
- Personal letters
- Staff summaries
14

Multipurpose written briefs that provide information, forward items of interest, or summarize problems are
- briefings
- position papers
- bullet background papers
- memorandums for record
15

What type of memorandum for records is an in-house document to record information that would otherwise not be recorded in writing?
- Brief
- Official
- Explanatory
- Separate page
16

Who has the responsibilty to ensure the intended reciever recieves the tasking?
- Sender
- Reciever
- Supervisor
- Commander
17

When an Auto Archive storage process is used what type of folder is created?
- Public
- Private
- Shared
- Personal
18

Once an item is archived how is it deleted?
- Manually
- Automatically
- Deleted permanently
- Moved to another archived location
19

What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action offices at the close of business?
- Place in an opaque container and have the highest-ranking individual take it home
- Inspect to determine classification of contents and then return to sender
- Return to the base information transfer center for safeguarding
- Store in a classified storage container
20

Which mail class is for use only by authorized publishers and registered news agents?
- Priority
- First class
- Periodicals
- Standard mail
21

When should you use certified mail?
- When using consolidated mail
- When required by law or DOD or AF directives
- When the contents are valuable and a receipt is needed
- When you need to trace communications sent between AF activites
22

What 2 items, used together, enable us to trace a container from the sender through the bits into the USPS, and on to the reciever?
- DD Form 2825, Internal Receipt; AF Form 310, Document Receipt and Destruction Certificate
- AF Form 74, Communication Status Notice/Request; and DD form 2825, Internal Receipt
- Container numbers and AF Form 310, Document Reciept and Destruction Certificate
- Container numbers and DD Form 2825, Internal Receipt
23

Which is an accurate example of an accountable container number?
- 2008-UUB-058
- UUB-2008-58
- UUB-08-058
- 58-008-UUB
24

The best choice for ensuring accoutable containers stay in a controlled environment is to mail them
- insured
- express
- certified
- registered
25

What level of damage to national security could reasonably be expected if unauthorized disclosure of Top Secret information occured?
- Grave
- Serious
- Extremely serious
- Exceptionally grave
26

What type of classification decision involves information that is paraphrased or restated?
- Original
- Compiled
- Derivative
- Consolidated
27

What is any knowing, willful, or negligent action contrary to the requirements of Executive Order 12958 that is not a security violation?
- Sanction
- Violation
- Infraction
- Compromise
28

What must you do when you find classified material out of proper control?
- Inventory material and destroy
- Take custody of the material and safeguard it
- Leave where it is and contact security forces to investigage
- Determine who has responsibilty for the material and return it
29

What is not a factor in releasing classified information?
- Rank
- Need to know
- Security clearance
- Nondisclosure agreement
30

Who determines whether the recipient has a legitimate need for access to the classified information?
- Possessor
- Commander
- Security Manager
- Original classifier
31

Top Secret material should never be sent
- between appropriately cleard and designated persons
- throught the bits
- over a cryptographic system
- by defense courier service
32

When is an outer container not required for the transfer of classified information?
- Secret and below being entererd into the bits
- Confidential material being sent to or from APO addresses
- Transmitting to DOD contractors or Non-DOD agencies
- Secret material sent overseas by the US Postal Service
33

What must you do when you mail materials of different classifications in one package?
- Seperate each classification with a receipt
- Place all material in a single inner container
- Place each classification in a separate inner container
- Do not mail different classifications of material in one package
34

When you mail classified material, address containers to the
- unit Top Secret control officer
- office that is to take action on it
- base information security program manager
- specific person identified as the point of contact
35

AF units at what level must document their organization, function, and activities and preserve their records by implementing effective lifecycle management procedures w/in their areas of responsibilty
- Every
- Group
- Wing
- Major command (MAJCOM)
36

Which of the following is not an example of an AF record?
- Magnetic tapes
- Motion pictures
- Museum material
- Machine readable material
37

What type of record is created when the ANG is creating the records and the federal emergency management agency gets involved and federal dollars are put towards the emergency
- State only
- Federal only
- Personal only
- State and federal only
38

Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within
- 1 month
- 3 months
- 4 months
- 6 months
39

Who appoints a records custodian?
- Base records manager (BRM)
- Command records manager (CRM)
- Chief of the Office of Record (COR)
- Functional area records manager (FARM)
40

Who should know and implement the records maintenance, use, and disposition policies and procedures for records maintained?
- Records custodian (RC)
- Base records manager (BRM)
- Chief of the Office of Record (COR)
- Functional area records manager (FARM)
41

By filling out summary information for documents you create, your final records will be
- easier to manage and retrieve
- harder to manage and retriece
- somewhat complex and hard to retrieve
- somewhat complex and easier to retrieve
42

How does the AFRIMS ensure standardization and accuracy of every records series?
- Using a standard format for all AF file plans
- Centralizing all records management functions Air Force-wide
- Controlling the life cycle of all records series used throughout the AF
- Ensuring offices AF-wide use the same disposition instructions for records
43

What type of labels does the AFRIMS print?
- File drawer
- Subdivision
- Locator guide card
- Decision logic table
44

The AFRIMS generates a file disposition control label for
- each item listed on the file plan
- each subdivision identified on the file plan
- only the local record series on the file plan
- only the permanent records series on the file plan
45

How many dispostion authorities (table and rule) are allowed per records series?
- One
- Two
- Three
- Four
46

What identifies file records and provides the cutoff for the records?
- File folders
- Subdivision labels
- Locator guide cards
- Disposition guide cards
47

Where are labels placed on the file folders?
- On the left
- On the right
- In the center
- Placement is based on the needs of the office and is consistent
48

What information does not appear on a subdivision label?
- Title
- Cutoff
- Item number
- Office of record
49

What is reviewed when files expand to more than one drawer or files are filed in other locations to determine the inclusive series numbers to placed on the drawer label?
- File plan
- Decision logic table
- Disposition control label
- Records disposition schedule (RDS)
50

What should you remove from a document prior to filing?
- Envelopes
- Attachements
- Staples and fasteners
- Destruction certificate
51

Why is the file plan filed as the first item in a filing system?
- The file plan falls under table 1-1, rule 01
- To help retrieve filed documents efficiently
- It's the table of contents for the filing system
- the filing system doesn't identify the file plan
52

What gives the reader a reference trail to follow when a document is located somewhere else?
- File plan
- Directory
- Memo for record
- Cross-reference sheet
53

When using additional copies of a record for cross-referencing, how is the cross-reference location identified?
- Attach a cross-reference sheet to each copy of the record
- Write "cross-referenced" across the top of each copy of the record
- Mark each copy by circling the appropriate file code showing where the duplicate copies are filed
- Annotate each copy with a list of each location where the record is filed and a justification for the additional copies
54

Cross-referencing provides more reliable files service as long as
- excessive cross-referencing is avoided
- written instructions are filed with each record
- all records are given a cross-reference location
- cross-reference are detailed and very descriptive
55

What determination must be made before a record can be loaned to an authorized person?
- Period of time the record is needed
- Number of copies the individual will make
- Frequency of reference to the requested material
- How many people will have access to the records
56

What is disposition when dealing with Air Force records?
- Destruction of active records
- Actions taken with inactive records
- Time when you stop filing in the active records
- Eradication process used for the records staging area
57

What is disposition based when dealing with Air Force records?
- Time period or event
- Specific action or disposition
- Disposal method or time period
- Retention period or specific action
58

How does the records dispostion program play a key role in the management of AF records?
- Preservation of classified records
- Economic and efficient management
- Enduring value for temporary records
- Reference tools for commander's decisions
59

How are long-term paper records 10 years or older handled?
- Kept in the active file until destroyed
- Placed in the inactive file until destroyed
- Retired to authorized federal records centers
- Disposed through the functional area records manager
60

Who is authorized to approve the permanent retention of records?
- AF records manager
- Archivist of the United States
- United States records manager
- National archives and records administration
61

When units change status but do not change function or mission, files are
- sent to the records staging area for the rest of their retention period
- cut off the day before the effective date and kept as a separate entity
- cut off the day after the effective date and kept by the current office as usual
- continued and cut off the same way and at the same time as if no change of status had occured
62

The emergency disposal of records, without regard to tables and rules, is applied when the records
- destruction by hostile or potentially hostile action is a n ever-present danger
- do not protect the legal or financial rights of individuals or the AF
- are considered valuable enough to warrant preservation
- are a menace to health, life, or property
63

What is the first part of the plan when developing a vital records plan?
- Identify the records
- Description of the records
- Specific measures for storing copies
- Determine the most critcal function
64

Each of the following is a description of files cutoff except
- physically stop adding records to a series
- separating active records fo the records staging area
- transfer of eligible records to the records staging area
- point in time when records are no longer placed in the active file
65

Which of the following is not a cutoff period?
- Monthly
- Quarterly
- Fiscal year (FY)
- Calendar year (CY)
66

At least how many years remaining retention must records have to be shipped to a federal records center?
- Two
- Three
- Eight
- Nine
67

What type of records does the SF 135, Records Transmittal and Receipt, identify?
- Records for transfer to another organization only
- Retirement to a federal records center or staging center only
- Transfer to another organization or retirement to a staging center only
- Retirement to a federal records center, staging center, or transfer to another organization
68

What type of records does the staging area store?
- Perpetual and temporary
- Perpetual and transitory
- Permanent and temporary
- Permanent and transitory
69

Who approves a waiver to keep small volumes of 2- to 8- year retention records in the current files area?
- Base records manager (BRM)
- Command records manager (CRM)
- Chief of the Office of Record (COR)
- Functional area records manager (FARM)
70

What does the staging area review to determine what records are eligible for disposal and when?
- Disposition control label
- Disposition control label, before the end of each calendar or fiscal year
- SF Form 135, Records Transmittal and Receipt before the end of each calendar year (CY) or fiscal year (FY)
- SF Form 135, Records Transmittal and Receipt
71

To recycle PA material what must recycling contracts include?
- Specific contract clause on safeguarding privacy material until its destruction
- Specific contract employees authorized to handle for official use only (FOUO) materials
- Guidelines for transferring materials to the contract destination
- Fee schedules for protection and processing FOUO materials
72

Who does the office of primary responsibility (OPR) submit an AF IMT 525, Records Disposition Recommendation, to?
- Records manager (RM)
- Records custodian (RC)
- Command records manager (CRM)
- Functional area records manager (FARM)
73

Which of the following is an objective for deteriming retention?
- Whether the retention period can be increased
- How much AF documentation is really essential
- How many records designated as temporary are of real enduring value
- Whether the records efficiently document individual activities and transcations
74

What is the official daily publication for rules, proposed rules, and noticies of federal agencies and organizations, and other presidential documents?
- The Federal Register
- The Federal Requirements
- The Product Announcements
- The Information Collection Report
75

What is one of the duties of the Air Force Federal Register Liaison Office (AFFRLO)?
- Act as the multiple point of contact with all offices of the federal registrar
- Provide advice/guidance to AF personnel on publishing rules and notices
- Describe procedures by which to conduct business with the public
- Maintain copies of certificates of determination
76

The DOD policy on providing information on its activities in an open manner to the general public is to provide
- All information concerning its activies
- only unclassified information concerning its activities
- accurate and timely information on a need-to-know basis
- a maximim amount of accurate and timely information concerning its activities
77

Who is responsible for preparing and coordinating on all proposed replies to a FOIA requestor?
- Office of Personal Responsibilty (OPR)
- initial denial authority
- Disclosure authority
- Freedom of Information Act manager
78

Who is the focal point for the FOIA portion of the installation web site?
- FOIA manager
- System manager
- Installation commander
- Director, communication and information
79

Who finds and provides the requested records and helps to determine whether to release the records?
- Office of primary responsibilty (OPR)
- Disclosure authority
- Freedom of Information Act (FOIA) manager
- Requestor
80

Who acts as the declassification authority when such action is appropriate and coordinates the release or denial of records?
- FOIA manager
- OPR
- Information security program manager
- Disclosure authority
81

FOIA requests categorized as simple involve records that are
- privileged
- easy to read
- small in volume
- highly accessible
82

Who does a requestor submit an appeal to, when a FOIA office withholds a record from release b/c they determined the record is exempt under one or more of the exemptions
- PA officer
- Defense privacy office
- Secretary of the AF
- Director, communications and informations
83

An official system of records must be
- authorized by law or executive order
- used to retrieve information on individuals
- controlled by a DOD directive
- organized in accordance with the Federal Register
84

Who is the focal point in a functional area for general PA questions?
- System manager
- PA officer
- PA monitor
- AF employees
85

What type of request allows other AF directivies to give individuals access to PA records?
- Official
- Directed
- Functional
- Informational
86

To avoid conflicts or discrepancies, the best possible source for collectioning personal data is
- personnel roster
- the subject of the record
- close friends of the member
- other data systems holding the information
87

When working with PA information, if more protection is needed for a system of records, be sure to balance the
- acceptable losses with the system expenses
- additional protection measures against risk and cost
- quantity of information stored against the security measures required
- organizational mission with the time restraints imposed by security policies
88

What is used to determine the disposal of PA records?
- FOUO register
- Squadron policy
- Records dispostion schedule
- PA disposition list
89

Which element of a PA statement shows the reason you are collecting the information?
- Authority
- Purpose
- Routine uses
- Disclosure
90

What type of information should be considered and protected as FOUO?
- Information that has been given a security classification
- Unclassified information that is being processed in a foreign country
- Classified information that contains FOUO information
- Information that may be withheld because disclosure would cause a foreseeable harm to an interest protected by the freedom of information act
91

What actions are appropriate when unauthorized disclosure of FOUO records occurs?
- Corrective admininstrative actions, criminal investigation, and notify originating organization
- Appropriate administrative actions to fix the cause, disciplinary actions as needed, and notify the originating organization
- Process paperwork for criminal or civil sanctions, brief all personnel of occurence, and notify the originating organization
- Notify originating organization, follow guidance provided by that organization, and investigate all events that led to the occurence
92

When should FOUO markings on a file or document be terminated?
- When placed in the inactive file
- Only when documents have been marked for destruction
- When a request for the records has been made under the freedom of information act
- When circumstances indicate the information no longer requires protection from public disclosure
93

Which of these processes is not a step in the publishing process of electronic products?
- Producing
- Formatting
- Posting
- Storing
94

Who is authorized to serve as the poc for, provide coordination on, certify, and/or approve official AF pubs and forms?
- Any civilian employee
- Any contractor employee
- Any foreign national employee
- Only civilian employees or military members of the AF
95

A special review of a publication or form is conducted when the
- POC decides a publication needs to be changed before its one one-year review
- POC decides a publication needs to be changed before its two-year review
- OPR decides a publication needs to be changed before its one-year review
- OPR decides a publication needs to be changed before its two-year review
96

When should you establish a formal paper version requirement for publications?
- Mission-related need only
- Access to an official electronic source of publication
- Mission-related need and access to an official electionic source of publications
- Defense automated printing service approval and access to an official electronic source of publications
97

Administrative changes to publications do not affect subject matter
- content only
- authority only
- purpose only
- content, authority, purpose, and application
98

Up to what amount is the fine that may be imposed for maintaining a PA record system that has not been published in the Federal Register or for making an unauthorized disclosure?
- $5,000
- $10,000
- $15,000
- $20,000
99

To reduce costly, ineffective, and redundant information collections and reporting requirements is the information collection and reports management programs.
- goal
- mission
- purpose
- objective
100

What is the management tool used to monitor and control internal reporting requirements?
- Reports control symbol
- Unit reporting document
- Information collection and reports
- Records information management system

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3D051 Pre Test UREs

The AF Portal provides essential online resources for the AF at a single location, and it also does the following except?

Who is the approval authority for the public Web pages?

What information is required for all top-level private Web pages?

Who is the approval authority for the private Web Pages?

What is the primary purpose of managing Air Force information?

Which of the following are ways we manage information in support of information resources management?

What stage of the life cycle management provides perservation?

What is the objective of the electrionic communications program?

Which plain language element emphasizes the need to put your main message up front?

Which plain language element reinforces the message that the document is intended for the reader?

On the average, about what percentage of communication do you write in the active voice to communicate effectively?

Which is not a Form Memorandum?

What type of AF correspondence recieves the most indorsements?

Multipurpose written briefs that provide information, forward items of interest, or summarize problems are

What type of memorandum for records is an in-house document to record information that would otherwise not be recorded in writing?

Who has the responsibilty to ensure the intended reciever recieves the tasking?

When an Auto Archive storage process is used what type of folder is created?

Once an item is archived how is it deleted?

What must you do with unsealed containers endorsed "DO NOT FORWARD" that remain in action offices at the close of business?

Which mail class is for use only by authorized publishers and registered news agents?

When should you use certified mail?

What 2 items, used together, enable us to trace a container from the sender through the bits into the USPS, and on to the reciever?

Which is an accurate example of an accountable container number?

The best choice for ensuring accoutable containers stay in a controlled environment is to mail them

What level of damage to national security could reasonably be expected if unauthorized disclosure of Top Secret information occured?

What type of classification decision involves information that is paraphrased or restated?

What is any knowing, willful, or negligent action contrary to the requirements of Executive Order 12958 that is not a security violation?

What must you do when you find classified material out of proper control?

What is not a factor in releasing classified information?

Who determines whether the recipient has a legitimate need for access to the classified information?

Top Secret material should never be sent

When is an outer container not required for the transfer of classified information?

What must you do when you mail materials of different classifications in one package?

When you mail classified material, address containers to the

AF units at what level must document their organization, function, and activities and preserve their records by implementing effective lifecycle management procedures w/in their areas of responsibilty

Which of the following is not an example of an AF record?

What type of record is created when the ANG is creating the records and the federal emergency management agency gets involved and federal dollars are put towards the emergency

Once they are assigned, active duty personnel whose duties include filing, maintaining, and disposing of official records must be trained within

Who appoints a records custodian?

Who should know and implement the records maintenance, use, and disposition policies and procedures for records maintained?

By filling out summary information for documents you create, your final records will be

How does the AFRIMS ensure standardization and accuracy of every records series?

What type of labels does the AFRIMS print?

The AFRIMS generates a file disposition control label for

How many dispostion authorities (table and rule) are allowed per records series?

What identifies file records and provides the cutoff for the records?

Where are labels placed on the file folders?

What information does not appear on a subdivision label?

What is reviewed when files expand to more than one drawer or files are filed in other locations to determine the inclusive series numbers to placed on the drawer label?

What should you remove from a document prior to filing?

Why is the file plan filed as the first item in a filing system?

What gives the reader a reference trail to follow when a document is located somewhere else?

When using additional copies of a record for cross-referencing, how is the cross-reference location identified?

Cross-referencing provides more reliable files service as long as

What determination must be made before a record can be loaned to an authorized person?

What is disposition when dealing with Air Force records?

What is disposition based when dealing with Air Force records?

How does the records dispostion program play a key role in the management of AF records?

How are long-term paper records 10 years or older handled?

Who is authorized to approve the permanent retention of records?

When units change status but do not change function or mission, files are

The emergency disposal of records, without regard to tables and rules, is applied when the records

What is the first part of the plan when developing a vital records plan?

Each of the following is a description of files cutoff except

Which of the following is not a cutoff period?

At least how many years remaining retention must records have to be shipped to a federal records center?

What type of records does the SF 135, Records Transmittal and Receipt, identify?

What type of records does the staging area store?

Who approves a waiver to keep small volumes of 2- to 8- year retention records in the current files area?

What does the staging area review to determine what records are eligible for disposal and when?

To recycle PA material what must recycling contracts include?

Who does the office of primary responsibility (OPR) submit an AF IMT 525, Records Disposition Recommendation, to?

Which of the following is an objective for deteriming retention?

What is the official daily publication for rules, proposed rules, and noticies of federal agencies and organizations, and other presidential documents?

What is one of the duties of the Air Force Federal Register Liaison Office (AFFRLO)?